Meeting Incentive Program

For businesses headquartered outside of Sarasota, Manatee & Charlotte Counties

Designed to introduce first-time and re-introduce infrequent conferences/meetings to Sarasota County, this program will enhance the destination experience for attendees, while still supporting the goals of the conference/meeting. Choose ONE incentive option based on the needs of your group. The Incentive amount distributed is based on the highest peak room night produced.

Incentive Options

Rooms on PeakOffsite Group Dining/EventsTransportationWellness InitiativeRooms on Peak Cash RebateMulti-Meeting Incentive
10-35up to $625up to $625up to $625not eligiblenot eligible
36-60up to $915up to $915up to $915$15/room on peak$1,500 per meeting
61-85up to $1,250up to $1,250up to $1,250$15/room on peak$2,000 per meeting
86-250up to $3,750up to $3,750up to $3,750$15/room on peak$4,000 per meeting

BONUS: Additional $500 for Financial/Professional Services; Corporate Headquarters; Life Sciences; InfoTech; Clean Tech, Manufacturing & Creative Industries

Meeting Incentive Program Details

  • Rooms on Peak are defined as the highest number of rooms booked on a single night in all the applicant’s Sarasota County hotel room blocks throughout the duration of stay.
  • Multi-Meeting Incentive applies to multiple meetings being contracted under the same meeting name, at the same hotel(s) and on the same agreement.
  • Offsite Group Dining/Events is classified as a group meal (10 persons minimum), purchased or catered outside of hotel and located in Sarasota County.
  • Transportation is classified as transportation service, either for a special event or transfers to/from Tampa Bay area airports (Sarasota-Bradenton International, Tampa International, Punta Gorda or St. Pete/Clearwater Airport).
  • Wellness Initiative is defined as a 100% applicant sponsored, professionally led positive lifestyle program offered as part of the conference/meeting and is open to all registered attendees of the conference/meeting. Positive lifestyle program examples include: Fitness, Yoga or Meditation Classes, Spa and Healthy Living Best Practice Lectures. The lifestyle/wellness provider must have a registered address in Sarasota County.
  • For Offsite Group Dining/Events, Transportation and Wellness Initiative options: Amount listed is maximum reimbursement. Proof of purchase or invoice for services will be required, and actual reimbursement will be determined by actual amount spent. (Alcohol not eligible). 
  • For Offsite Group/Dining Events and Wellness Initiative: A copy of the official conference/meeting agenda listing the offsite group dining/event or wellness activity in the program must be submitted. 
  • Bonus incentive of a flat $500 on top of the regular award amount will be given to meetings in the following busines sectors:
    • Financial & Professional Services (Insurance, Professional Scientific & Technical Services, Banking & Investments)
    • Corporate Headquarters
    • Life Sciences (Pharmaceutical Manufacturing, Hospitals/Physician Offices/Medical Associations, Surgical Appliance & Supplies Manufacturing)
    • InfoTech (Computer Programming Services, Computer Systems Design Services, Software Publishers)
      CleanTech (Engineering Services, Environmental Consulting Services, Water Systems Design & Construction)
    • Manufacturing
    • Creative Industry
  • Incentive level will be determined by the actualized peak room number. If the peak room night does not reach 10, the incentive will be forfeited. Incentive will be distributed after culmination of meeting, on a re-imbursement basis.
  • Incentive options and Incentive funds are subject to availability and will be awarded on a first-come-first-served basis. Program cannot be combined with any other offers provided by Visit Sarasota County. 
  • Visit Sarasota County reserves the right to discontinue program at any time.
  • Additional limitations or restrictions may apply.
  • See Payment Terms for incentive distribution process.