Meeting attendees at The Westin Sarasota Rooftop
Meeting attendees at The Westin Sarasota Rooftop

Meeting Incentive Program

For businesses headquartered outside of Sarasota, Manatee & Charlotte Counties

June 25, 2020

Designed to introduce first-time and re-introduce infrequent conferences/meetings to Sarasota County, this program will enhance the destination experience for attendees, while still supporting the goals of the conference/meeting. Choose an incentive option based on the needs of your group. The Incentive amount distributed is based on the highest peak room night produced.

Incentive Options

Rooms on Peak Offsite Group Dining/Events Transportation Wellness Initiative Rooms on Peak Cash Rebate Multi-Meeting Incentive
10-35 up to $625 up to $625 up to $625 not eligible not eligible
36-60 up to $915 up to $915 up to $915 $15/room on peak $1,500 per meeting
61-85 up to $1,250 up to $1,250 up to $1,250 $15/room on peak $2,000 per meeting
86-250 up to $3,750 up to $3,750 up to $3,750 $15/room on peak $4,000 per meeting

Meeting Incentive Program Details

  • Rooms on Peak are defined as the highest number of rooms booked on a single night in all the applicant’s Sarasota County hotel room blocks throughout the duration of stay.
  • Multi-Meeting Incentive applies to multiple meetings being contracted under the same meeting name, at the same hotel(s) and on the same agreement.
  • Offsite Group Dining/Events is classified as a group meal (10 persons minimum), purchased or catered outside of hotel and located in Sarasota County.
  • Transportation is classified as transportation service, either for a special event or transfers to/from Tampa Bay area airports (Sarasota-Bradenton International, Tampa International, Punta Gorda or St. Pete/Clearwater Airport).
  • Wellness Initiative is defined as a 100% applicant sponsored, professionally led positive lifestyle program offered as part of the conference/meeting and is open to all registered attendees of the conference/meeting. Positive lifestyle program examples include: Fitness, Yoga or Meditation Classes, Spa and Healthy Living Best Practice Lectures. The lifestyle/wellness provider must have a registered address in Sarasota County.
  • For Offsite Group Dining/Events, Transportation and Wellness Initiative options: Amount listed is maximum reimbursement. Proof of purchase or invoice for services will be required, and actual reimbursement will be determined by actual amount spent. (Alcohol not eligible). 
  • For Offsite Group/Dining Events and Wellness Initiative: A copy of the official conference/meeting agenda listing the offsite group dining/event or wellness activity in the program must be submitted. 
  • Incentive level will be determined by the actualized peak room number. If the peak room night does not reach 10, the incentive will be forfeited. Incentive will be distributed after culmination of meeting, on a re-imbursement basis.
  • Incentive options and Incentive funds are subject to availability and will be awarded o na first-come-first-served basis. Program cannot be combined with any other offers provided by Visit Sarasota County. 
  • Visit Sarasota County reserves the right to discontinue program at any time.
  • Additional limitations or restrictions may apply.
  • See Payment Terms for incentive distribution process. 
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