Eligibility

• Group must not have held meeting in Sarasota County within the last 5 years.
• Valid only for Corporate, Association, Government and Non-Profit groups.
• Group must be a registered corporation (W9 required).
• Rooms must be booked at a hotel located in Sarasota County. A list of these hotels can be
provided.
• Interest form must be received and acknowledged by Visit Sarasota County prior to hotel
contract date.
• Group must not be receiving any additional funding through Sarasota County Tourist
Development Tax (TDT).

Detail

• “Peak Rooms” are the highest number of rooms booked on a single night throughout duration of stay.
• If eligible, group may pick one (1) of the options listed within their Peak Room category.
• “Offsite Dining” is classified as a group meal purchased outside of hotel. Alcohol is not eligible
for reimbursement.
• “Transportation” is classified as in-destination shuttle service, either for special event or
to/from airport.
• “Cash Rebate” is for one (1) single night of peak rooms.
• For Dining and Transportation options: Amount listed is maximum credit. Proof of purchase will
be required and funding will be determined by actual amount spent.
• Incentive will be distributed after culmination of meeting, on a reimbursement basis.
• See Payment Terms for incentive distribution process.

Limitations

• Incentives are subject to availability and will be awarded on a first-come-first-served basis.
• Program cannot be combined with any other offers provided by Visit Sarasota County.
• Visit Sarasota County reserves the right to discontinue program at any time.
• Cannot receive any additional form of funding through Sarasota County Tourist Development
Tax (TDT), such as grants from the Film Commission or the Arts Alliance.
• Additional limitations or restrictions may apply.

Process & Payment Terms

• To determine eligibility, complete Part 1 of Application and submit to Visit Sarasota County, along with copy of RFP (if applicable).
• Upon finalizing hotel contract, complete Part 2 of Application.
• Submit Part 2 of Application with copy of hotel contract to Visit Sarasota County.
• After receiving Part 2, Incentive will be earmarked until completion of meeting or event.
• Incentive will be dispensed on a reimbursement basis, after culmination of meeting or event.
• Incentive level will be determined by the actualized peak room number. If the final peak rooms
is less than 10, incentive will be forfeited.
• To receive incentive, the following materials must be submitted to Visit Sarasota County within
30 days of hotel check-out:

□ Finalized hotel room night pick-up report
□ Company or organization W9 form
□ Invoice to Visit Sarasota County for total amount owed
□ If claiming off-site dining or transportation incentive option: copy of paid receipt from
caterer, restaurant, or transportation provider