Sports Events Grant Program

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VSC administers the Sports Event Grant Program to assist organizers hosting sports events that impact Sarasota County. Funding is awarded through an application and post-event reporting process. Organizers may submit one application for each event that will attract out-of-town participation and hotel room nights to Sarasota County.  All requests for funds will be administered based on anticipated hotel impact.  Once a grant amount has been allocated, we will not disburse funds until after the event has been completed and a post-event economic impact report has been produced.

Grant applications will be reviewed on a rolling, first-come-first-serve basis. All applications must be submitted and contracts signed prior to the event start date. Once all grant program funding for the year has been allocated, additional applications will be placed on a waiting list and funding for those events will be earmarked as new funds become available.

Reimbursement/Accountability

  • Upon grant award the recipient must electronically sign the Sports Event Grant Agreement and submit an insurance certificate naming Visit Sarasota County as additional insured.  Failure to submit these items prior to the event will automatically void the grant award.
  • Within 30 days after the completion of the event, the organization must submit a Post Event Report which includes documentation showing proof of room nights, and W-9 tax form.
  • Documents that will be accepted as proof of room nights are participant surveys, hotel-generated reports or official reservation reports provided by a housing bureau such as HBC Event Services.
  • The final grant award will be based on the actual room nights produced as shown on the back-up documents. The event must produce a minimum of 50 room nights in Sarasota County in order to receive any funding. Total funding amount will be based on the below criteria.
    • $3 per Sarasota County Room Night, October - June.
    • $5 per Sarasota County Room Night, July - September.
  • The maximum amount that any one organization can be awarded through the Grant Program per VSC fiscal year (all events combined) is $40,000.
  • VSC will conduct random audits to promote accuracy of attendance and room nights reported in Post Event Report.
  • Natural disasters and other incidents that may affect the impact generated by the event will be considered on a case-by-case basis.

Additional Forms

Team Lodging Survey - Can be distributed during registration in order to collect attendance and lodging information
Individual Participant Survey - Can be distributed during registration in order to collect attendance and lodging information
Sports Grant Program Procedures