Sports Events Grant Program

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The SCSC administers the Sports Event Grant Program to assist organizers hosting sports events in Sarasota County. Funding is awarded through an application and post-event reporting process. Organizers may submit one application for each event held in Sarasota County that will attract out-of-town participation and hotel room nights to Sarasota County.  All requests for funds will be administered based on anticipated hotel impact.  Once a grant amount has been allocated, we will not disburse funds until after the event has been completed and a post-event economic impact report has been produced.

Application Deadline

Grant applications will be reviewed on a rolling basis. All applications must be submitted and contracts signed prior to the event starting. We have a set amount of grant dollars, once they have been allocated, events will be placed on a waiting list.  Should additional grant dollars become available, they will be rewarded on a first come first serve basis.

We are currently accepting grant applications for events occurring between:

October 1, 2017 and September 30, 2018


  • Upon grant award the recipient must electronically sign the Sports Event Grant Agreement and submit an insurance certificate naming Visit Sarasota County as additional insured.  Failure to submit these items prior to the event will automatically void the grant award.
  • Within 30 days after the completion of the event, the organization must submit a Post Event Report which includes documentation showing proof of room nights, and W-9 tax form. After review of the Post Event Report, grant funds will be forwarded to the organization.
  • Documents that will be accepted as proof of room nights include participant surveys, pick up reports from hotels, and official reservation reports provided by a housing bureau such as HBC Event Services.
  • The final grant award will be based on the actual room nights produced according to appropriate back-up documents. The grantee will receive
    • $3 per Sarasota County Room Night, October - June.
    • $5 per Sarasota County Room Night, July - September.
  • The SCSC will conduct random audits to promote accuracy of attendance and room nights reported in Post Event Report.
  • Natural disasters and other incidents that may affect the impact generated by the event will be considered on a case-by-case basis.

Additional Forms

Team Lodging Survey - Can be distributed during registration in order to collect attendance and lodging information
Individual Participant Survey - Can be distributed during registration in order to collect attendance and lodging information
Sports Grant Program Procedures